![]() It is an attractive component of our employees total compensation package. ability to multitask in a demanding environmentĬalhoun County's benefits package offers flexibility, choice, and value.detail oriented with exceptional accuracy.ability to digest expanding demands for computer literacy.knowledge and application of legal terminology.advanced written and grammatical skills.The position requires a minimum of a high school diploma and at least two years of advanced training or experience including: Submits bi-weekly, monthly and quarterly payment vouchers and sends the reports to numerous county, state and federal departments. īalances and prepares daily cash reconciliation for the four divisions of the Clerk and Register of Deeds office, including credit card transactions.Instructs the public as to the use of our automated systems, index books, and microfilm/microfiche readers. Is knowledgeable in all areas of recording, filing and indexing of official documents. Maintains Document Storage and Retrieval in various formats including Records Books, Card Index Files, Microfiche, Microfilm, Computer Index and Digital Image.Īcting as a Customer Service RepresentativeĪssists all customers, in person, by telephone and/or through correspondence in a pleasant, efficient and effective manner according to policies, procedures, and statutes. Disposes of records as outlined in the State of Michigan Retention Schedule. Digitizes vital records for permanent storage and retention. Ensures that properly prepared documents are created, received, recorded, indexed and available to the public. Calhoun County records date back to 1830. Maintains all vital records, land records, circuit court clerk records, and election records by using automated and paper systems. Provides copies of all real property transactions to numerous federal, state and county departments and to the public. Documents include Deeds, Mortgages, Discharges, Liens, Mechanic and Court Liens, Lis Pendens, Foreclosures, Plat Maps, Condominium Filings, Land Corners and Surveys, Powers of Attorney, Living Trusts and UCC Statements and Fixture Filings and other land related documents. Land Record Filings - Analyzes each document for recordability and records the documents in accordance with state statutes. Processes legal paperwork for docket pleadings, schedules hearings, and sets aside convictions, receipts bond payments, handles detailed legal filings in Family Court cases including juvenile, divorce, paternity, child support, child abuse/neglect cases, personal protection orders, adoptions, name changes, guardianship and emancipation of minors, legal bench warrants, recall warrants, writs, subpoenas, garnishments and summons. Proofs official ballots, sends proof ballots to each candidate, and sends certificates of Nomination of Election to each successful candidate and reproduces all precinct poll books.Ĭircuit and Family Court Filings - Processes and creates new Circuit Court cases involving civil cases in excess of $25,000.00, and in criminal cases where a defendant may receive a prison sentence. Distributes voter registration applications to all Calhoun County cities, townships, villages and other counties. Ensures that the automated information is correct and is properly recorded during each election cycle. Vital Records Filings - Analyzes each document for filing, following state statutes, including: the processing of Calhoun County Births, Deaths, Marriages, Assumed Name Certificates, Co-partnerships, Dissolutions, Concealed Weapons Applications/Permits, Board, Notary Applications, DD214's (Military Discharge), Veteran’s Licenses, and Traffic Control Orders.Įlection Filings - As a support staff to the Election Specialist receives and reviews election day materials as a Receiving Board Member, corresponds with election officials, prepares materials for archival storage, compiles election results and provides results to the media and candidates, updates voter history, and enters data into the Qualified Voter File (QVF). Provides information to the federal, state, county, city, township and village governmental units in the form of monthly lists including Calhoun County Deaths, Births, Marriages, Assumed Name Certificates, Mortgages, and Tax Liens. Īt the request of the Clerk and Register of Deeds, serves as Clerk to the County Plat Board, Apportionment Commission, Subdivision Advisory Committee, and the County Election Commission. ![]() Serves as a liaison to the public when preparing Notary Publics. Acting as a Deputy Clerk and Register of DeedsĪdministers oaths of office issues certified copies of public documents on behalf of the County Clerk and Register of Deeds implements and enforces Clerk and Register of Deeds policies and state statutes governing vital records, circuit court records, election and land records.
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